Job Overview & Purpose
We are seeking a dynamic and experienced Events Manager to design, plan, and execute impactful events that advance our climate mission. This role will be responsible for managing a diverse portfolio of events, from intimate stakeholder meetings to large-scale conferences, ensuring each event drives engagement, builds partnerships that support business objectives, and amplifies our climate advocacy work.
The Events Manager plays a key role in ensuring that each event runs smoothly, within budget and successfully, exceeding the expectations of internal and external stakeholders. This role requires strong project and budget management skills, creativity and programming experience, collaboration, attention to detail, and the ability to thrive in a fast-paced environment.
Key Responsibilities
Planning & Event Preparation:
- Serve as events lead and identify/manage all required resources.
- Collect requirements by consulting with respective departments.
- Develop and manage communications documents (calendars, reports, and briefings) and regular internal communications for relevant team members.
- Create overall timelines for event delivery.
- Act as the internal lead/ project owner of event (events management) platform.
- Manage logistics and coordination of organiser, vendor/supplier, and procurement functions:
- Develop preparatory and logistical elements.
- Facilitate preparation of events budget in co-ordination with Finance Manager
- Identify and secure third-party equipment suppliers, contractors, and caterers required to support event delivery. Subsequent management of all logistics and supplier delivery.
- Identify and manage all permits and government approvals needed for the event (where applicable.)
Programming:
- Support with development of the content programme.
- Manage guest list and track RSVPs. Lead registration process and staffing arrangements required onsite to deliver a delightful experience.
- Provide intel on relevant events happening globally, regionally and across the UAE to coordinate the overall team engagement and participation.
Operations:
- Oversee the preparation, scheduling, and day-to-day management of-owned events and client events as well as the logistical arrangements for partner events.
- Manage communication and coordination of event attendees/guests prior and during event.
- Manage the on-site planning and activation with photographers/film crews.
- Align and coordinate with protocol team and security to draw-up and evaluate plans for risk assessment. Support access arrangements for all reception guests and speakers.
- Manage dismantling of build-up branded spaces and any post-event activities to ensure that all materials are responsibly removed and/or repurposed.
Communications & Marketing
- Collaborate with communications team to develop event promotion strategies.
- Create event materials including agendas, presentations, and briefing documents.
- Manage event registration systems and attendee communications.
- Oversee post-event follow-up and impact reporting.
Team Collaboration
- Work closely with teams to align events with organisational priorities.
- Coordinate with volunteers and temporary staff during events.
Knowledge, Skills, and Abilities
- Undergraduate degree (preferably a degree or modules completed in the communication, business management, marketing field) is a plus.
- At least 8 years’ experience delivering demonstrably effective events, conferences and program-driven events as well as smaller scale more intimate engagements.
- Passion for sustainability and community building around People, Planet and Purpose.
- Experience managing and working effectively with event-related vendors.
- Experience managing content-rich programme development and delivery.
- Solid knowledge of event management systems and procedures.
- High levels of organisation and project management.
- Fluent in English and Arabic.
- Overall interest and prior trainings and/or experience in the sustainability and climate field (whether in an academic institution, well read articles/news in the sustainability field, online certifications) is a plus.
- Personal Qualities: Efficient, Sense of Urgency, Positive Attitude, Proactive, Grace under Fire Crisis Management.